Orders, quotes and purchasing
Order management and quoting tools
We build systems that carry an enquiry all the way to invoice without anyone retyping the same details. Quote, order, purchasing and delivery in one connected flow.
- A quote becomes an order in one click
- One status for sales, warehouse and finance
- Nothing is typed in twice
From quote to order to invoice
In most companies the data already exists, but it lives in different systems. Customer details are typed into the quote, then the order, then the invoice. Every retype costs time and adds another chance to get it wrong.
Enquiry
Arrives by form, email or phone and is registered against the customer immediately.
Quote
Built from articles and prices in the system, with the correct margin calculated.
Order
An accepted quote becomes an order in one click, with nothing retyped.
Purchasing
Whatever is missing from stock is ordered from suppliers, linked to the order.
Delivery
Picking, packing and shipping all work from the same order line.
Invoice
The data is already complete when it is time to invoice.
Quoting tools: answer faster than the competition
Whoever answers first often wins the deal. A quoting tool is less about beautiful documents and more about cutting the time from enquiry to answer.
Templates and articles
Build the quote from ready made line items instead of writing from scratch every time.
Prices and margin
Customer specific prices and discounts are pulled automatically, and margin is visible as you write.
Versions
The customer asks for a change and you send version two without losing the history.
Follow up
The system reminds you about unanswered quotes instead of letting them be forgotten.
Order management systems
Once the order exists, everything depends on everyone seeing the same thing. Sales, the warehouse and finance should not have to call each other for status.
Shared status
An order line has one state everyone sees, from confirmed to delivered.
Partial deliveries
Orders shipped in batches stay linked, so the invoice comes out right.
Backorders
What could not be delivered is held and picked up automatically when stock arrives.
Customer visibility
A portal where customers see their orders instead of emailing to ask.
Purchasing systems and suppliers
Purchasing by email works until volume grows. Then deliveries start going missing that nobody can prove were ordered.
- Purchase orders linked to customer orders or stock levels
- Automatic reorder suggestions when a balance crosses a threshold
- Delivery monitoring with reminders when something is late
- Invoice matching against purchase order and goods receipt
- Supplier registry with prices and lead times
Integrations
We rarely build the whole chain from nothing. Usually parts are already in place and what is missing are the links between them.
Finance system
Orders and invoices sync with the accounting system you already use.
Warehouse
Stock and picking connected to the order line in real time.
E-commerce
Webshop orders land in the same flow as manual ones.
How it works
ContextAn order system is one example of custom system development.
RelatedOrders and purchasing depend on stock levels. Read about how we build warehouse management and WMS.
Free intro call
We follow one enquiry through your systems and find where it gets retyped.
Proposal in 48 hours
Scope, timeline and fixed price.
Quote to order first
That part delivers the fastest effect and goes live first.
Purchasing and integrations
The rest of the chain is built as we go.
Frequently asked questions about orders and quotes
What is an order management system?
A system that tracks an order from confirmation through delivery and invoicing, with one shared status that sales, the warehouse and finance all see. The point is that details are entered once and then travel through the whole chain.
What is a quoting tool?
A tool that lets you build quotes from ready made articles and prices instead of writing each quote from scratch. Customer specific prices are pulled automatically, margin is visible as you write, and an accepted quote can become an order without anything being retyped.
Can a quote become an order automatically?
Yes, and that is usually where the most time is saved. When the customer accepts, the quote converts into an order with the same lines, prices and customer details. Nobody retypes anything, so no discrepancies appear between what you quoted and what you deliver.
Do we need to replace our finance system?
Usually not. We build the order flow on top and sync with the accounting system you already use. The finance part is rarely the problem, the path to it is.
Can the system suggest purchases automatically?
Yes. It can raise reorder suggestions when a balance crosses a threshold or when a customer order needs something you do not hold. The suggestion links to the order so you can see why the purchase was made.
Can customers see their own orders?
Yes. A customer portal showing status, partial deliveries and history cuts the number of emails and calls asking where an order is.
What does an order or quoting system cost?
A quote to order flow connected to your finance system normally starts around 150,000 SEK. Purchasing, warehouse and a customer portal push the price up. You get a fixed price before the build starts.
How long does it take?
Quote to order is usually live within 6 to 10 weeks. Purchasing, warehouse links and the portal are built after that, so you stop double entering before the rest is finished.
Tell us how your orders are handled today
Describe the path from enquiry to invoice and where it slows down, and we will get back to you within one business day.